As a technical recruiter, my day is a constant race against the clock. One of the biggest time sinks is a seemingly simple task: scheduling an introductory call. It sounds easy, but it’s a manual process that creates a lot of wasted time.

The traditional method involves a slow, back-and-forth email chain. I would manually send a candidate a list of available times, which could be outdated in minutes as I’m reaching out to dozens of people daily. This creates a lot of wasted time as I’m constantly updating people on my new availability—only for them to be unavailable during those times.

Another major hurdle was getting a candidate's resume. When I sourced someone from LinkedIn or another service that doesn't provide a resume directly, I often had to manually ask them to send it to me to have it on file. This added another layer of manual follow-up to an already inefficient process.

To solve this, I leveraged two free tools: Calendly and JotForm. My goal was to create a single, automated workflow that begins with a resume submission.

Here's how it works:

1. I send a candidate a link to a simple Jotform, asking them to upload their resume. The form is clean and asks for just the basics: name, email, phone number, and a place to upload their resume.
2. Once the form is submitted, I get an immediate email notification with their resume attached. This completely bypasses the need for manual follow-up and ensures I have their resume before our call.
3. The confirmation page of the Jotform is configured to automatically redirect the user to my Calendly booking page. The Calendly page is set up as a "Job Introduction Call."
4. On the Calendly page, the candidate can instantly see my real-time availability and book a 30-minute phone call. The magic is that my availability is always up-to-date, so there's no more manual communication or double-booking.

This simple automation has transformed my daily workflow.

• Time Saved: I've eliminated the hours I used to spend on scheduling. All I do now is send one message with a single link, and the rest is automated.
• A Better Candidate Experience: The process is faster and more professional for the candidate. It shows that I'm efficient and respect their time.
• All-in-One Information: I now have both the scheduled appointment and the candidate's resume in my inbox, all from a single action.

This project is just the beginning of my journey to use technology to shape the future of recruiting. It proves that you don't need complex, expensive software to make a meaningful difference in your day-to-day work.

Please feel free to connect with me via LinkedIn or email to discuss opportunities, collaborations, or recruiting best practices.